Production Assistant

Department Assistant

Context:

Pulse Films is an award-winning, independent, modern-day studio encompassing the development, production, financing and distribution of cross-platform content for audiences worldwide. Pulse’s “artist first” mantra has allowed the company to build a thriving talent management component to the business that completes its holistic approach to content creation. Headquartered in London with outposts in Los Angeles, New York, Paris, Berlin and Milan, Pulse was founded by Thomas Benski and Marisa Clifford in 2005.

Role:

This is an exciting opportunity to join Pulse Films and in particular the Commercial & Branded Entertainment department where you will work with and support some of the most talented Producers and Directors in the Industry.

Responsibilities:

As a calm professional you will be supporting the team with the following:

• Support Head of Production and Staff Production Manager & Coordinator with tasks.
• Support freelance production teams with office tasks.
• Make runs for Commercial department as needed.
• Set up all agency conference calls for active projects during bidding
• Work as a PA on shoot days for Pulse productions in Los Angeles.
• Execute and coordinate all PMI (internal accounting system) needs for freelance teams not on the system. Including but not limited to: Transferring awarded bid into PMI, Assigning POs to teams, Updating POs, Inputting Timecard / Payroll log details when necessary.
• Credit card & petty cash reconciliations for Execs.
• Coordinate use of Pulse / Vice office facilities with in-house security / HR staff and production teams
• Track inventory of DOT & Location signs
• Track hard drive inventory and assist in digital vault upkeep
• Assist in coordinating Pulse Commercials external presentation such as swag & in-office client meetings.
• Assist in events such as the Sales Summit, Pulse Screenings, and other Sales initiatives.
• Agency / Client gift bag coordination & inventory tracking for gift items

Key Skills and Experience

• A passion for the industry
• A desire to work in Production
• Knowledge of terminology will be appreciated
• Computer savvy
• Excellent organisational and multi-tasking ability
• Attention to detail
• Resourcefulness and problem-solving
• A team player with great communication skills
• Good sense of ownership and responsibility
• Enthusiasm to learn production processes and industry standards
• Exercise discretion and maintain confidentiality in carrying out responsibilities
• Able to manage time and priorities with limited supervision
• MS Office proficient
• Proven commitment to a career in film and television production
• Ability to communicate effectively with personnel at all levels with a courteous, helpful manner.