MISSION

Handle administrative functions for the President & GM: scheduling meetings/appointments, arranging conference calls, making travel arrangements, reimbursing expenses, etc.

VISITOR ARRANGEMENT: AIRPORT GREETING/ CAR/ HOTEL/ RESTAURANT/ TRAIN/ GIFT/ BACK OFICE PREPARATION/

Write and monitor all the internal/external messages including emails to HQ team, official letters to department stores, business partners, etc.

Upon Receiving Offer Letter (Shared Office)

Store: Opening and Expansion Delivery Address Registration

G1 (POS) Registration: Entry & Transfer

Uniform: Fitting / Order / Cleaning

Coordinate event logistics and other details: Senior team workshop, employee events, etc.

Training: Air/ Train Ticket/ Hotel Arrangement/ Lunch arrangement

Deal with Employee Relation (Sick/ Maternity/ Marriage/ Resignation etc.) & DATA Record

Resignation: Distribute Form/ Communicate with Managers/ Collect and Confirm the Last working day and resignation date/ Exit Interview

Personal File Management: Copy from Shared Office (Resume/ Signed Offer Letter/ Personal Info Data)

Business Card Order (Entry/ Transfer) /Employee Card Order via HQ / BENEFIT ONE (Entry, Transfer, Resignation)

Staff Discount Monitoring

Health & Safety Committee/ Code of Ethic/ Conflict of Interest

Environmental Reporting

Write and monitor all the internal/external messages including emails to HQ team, official letters to department stores, business partners, etc.

Perform other special projects and tasks as needed.

PROFILE

• Key Requirements
•  Exceptional verbal and written communication skills, including proofreading and editing – both in English and Japanese. Comfortable with public speaking is a must.
•  Highly proficient in Windows, Microsoft PowerPoint/Word/Outlook/Excel.
•  Bachelor’s Degree preferred and minimum of two years of working experience in a corporate environment.
•  Outstanding interpersonal skills, including the ability to work with teams or independently to meet goals, and to develop strong rapport with the President and other relevant working relationships.
•  Strong organizational skills, juggling multiple tasks, effective time management, conducting research, and identifying resources for various projects. Skilled at coordinating complex meetings and travel arrangements.
• Behavior & Other Skills
•  High standard of work, ability to set priorities, and anticipate needs.
•  Makes sound judgment and discretion in handling confidential information.
•  Ability to focus on details without losing sight of the bigger picture, which includes monitoring the work and information for accuracy and quality.
•  High degree of motivation and self-discipline with a strong work ethic. Maintains a conscientious mindset to meet deadlines and be proactive at all times.
•  Demonstrates entrepreneurial, client-centric, and positive attitude.